Check points for the Principlal in a boarding school
AZEEZ, POOMA EDUCATIONAL TRUST, Affiliated with UN Global Compact.
From the activities of a boarding school, head of the school can arrange some check posts to monitor the movement of the children.
When these posts are correctly made, half of the work is done, rest half of problems will be solved.
When these posts are correctly made, half of the work is done, rest half of problems will be solved.
The first check post should be in the main gate of the school.
Strong, vigilant and active team of security system should be hired , should not be from the local areas, and duties should be by the system of roaster which they are aware of it if they are really and ready professionals.
From this check post, head of the school should receive information about out pass and check in details every day.
A special format should be made with specifications, timings, no of inmates, no of inmates out of the campus, reasons for that, allowed time...., Visitors list, their entry time and exit time with signatures, use of ID cards, vehicles fare through the gate and its registeration no, type of the vehicle, video recording if it is,......
Head of the school should go the post every day and receive it personally.
This way head can alert the duty incharges.This report should maintained properly atleast for one academic year.
Strong, vigilant and active team of security system should be hired , should not be from the local areas, and duties should be by the system of roaster which they are aware of it if they are really and ready professionals.
From this check post, head of the school should receive information about out pass and check in details every day.
A special format should be made with specifications, timings, no of inmates, no of inmates out of the campus, reasons for that, allowed time...., Visitors list, their entry time and exit time with signatures, use of ID cards, vehicles fare through the gate and its registeration no, type of the vehicle, video recording if it is,......
Head of the school should go the post every day and receive it personally.
This way head can alert the duty incharges.This report should maintained properly atleast for one academic year.
The second check post is Reception
Inmates seeking outpass to go out.
Visitors once entered the school campus.
Inmates reporting back from outside Should report to the receptionist. Receptionist can be PA to the Principlal. Receptionist is a information sharing bridge between the needy and the Principlal. From the instant report of the receptionist, on the basis of importance, the head should decide to whom the needy should meet. The appointment may be with the Principlal, the coordinator, the mess manager, the Warden, the duty doctor or nurse, the project manager, the manager, the school management...... The school principal should not give a chance to meet the active functionaries in the school hrs whatever the reason may be.
In this check post , check points format should be made, filled by the receptionist duly signed by the Principlal everyday and kept it in s daily report register or file. It should be taken care by the receptionist and a copy should be with the head for the cross verification if necessary. The same should be maintained in all the occasions such as admission, appointment, guests, visitors, program organizors.....
Format carrying check points based on the activities of the school.
Inmates seeking outpass to go out.
Visitors once entered the school campus.
Inmates reporting back from outside Should report to the receptionist. Receptionist can be PA to the Principlal. Receptionist is a information sharing bridge between the needy and the Principlal. From the instant report of the receptionist, on the basis of importance, the head should decide to whom the needy should meet. The appointment may be with the Principlal, the coordinator, the mess manager, the Warden, the duty doctor or nurse, the project manager, the manager, the school management...... The school principal should not give a chance to meet the active functionaries in the school hrs whatever the reason may be.
In this check post , check points format should be made, filled by the receptionist duly signed by the Principlal everyday and kept it in s daily report register or file. It should be taken care by the receptionist and a copy should be with the head for the cross verification if necessary. The same should be maintained in all the occasions such as admission, appointment, guests, visitors, program organizors.....
Format carrying check points based on the activities of the school.
Check post 3. This check post is important one, related to academics. The head of the school can appoint coordinators for academics. Academic coordinator responsibilities include checking lesson plan, monitoring daily Classroom routines according to timetable.Teacher's attendance, arranging substitutions against the absentees, in every Classroom. Most of the teacher's responsibilities are undersigned and undertaken by the coordinator such as lesson plan, timetable, Classroom observation, report card, convincing departmental meetings, meeting with parents and teaching. Head of the school should have a check points with coordinators Everyday head should receive correct information about the Teachers, Classroom observation and management, attendance of students, students as out patients, admitted in the hospital with in the campus and outside of it, Communication with parents. Head can appoint 2 or 3 coordinators according to the need. Head should discuss academic issues only with coordinators and head should organise all the academic events through the coordinators. Apart from coordinators for academics, head should depute coordinator for internal and external activities.From activitity coordinator, head can get a detailed report about all campus activities and games activities, indoor and outdoor curricular and cocurricular activities. Desirable check points for academic block activities include morning and evening preparatory classes should be made in a format. This format should be followed by the coordinators and every day report should be maintained.
Check post 4. Hostel warden and House PARENTS. Students attendance while leaving from the hostel and while entering into the hostel, out pass issued details, marked list hospitalised inmates...To every check post the head should visit during the school hrs. From every check post he has to receive and review the check point formats. The check point formats may change accordingly.
Next check post 5 is in School mess. Mess manager is incharge of this check post. The desired check point format is maintained by him. Check points format caters the services rendered according to the menu and services at other places in the campus such as staff room, dug shops, services during milk break, service at hospital if students are admitted, services during functions and events, services during excursion or short trips or tour.....Services in the check point formats should be maintained and reserved for future investigation in the office of the Principlal atleast for an year.
The next check post 6 is at campus clinic.....Check points areVisiting doctors report, Health check up of students, Ailments, Treatments, Prescription, Treatment outside of the campus details, Communication with parents, Clinic outcome, Follow up. School counselor is assigned here.
The last and most important check post is...
DISCIPLINARY ACTION COMMITTEE. This committee comprises of PET, wardens, coordinators, mess manager, counselor, house parents and some teachers. Check points are Anecdote report, Reconstruction of check points, Resolutions. Every weekend this action committee meeting should be held. Resolutions should be recorded in the minutes of the meeting and it should be undersigned by the members. This is a very confidential report may help on all occasions. Everyday head of the school consolidate all check points received from check posts and tally it before leaving for rest.
DISCIPLINARY ACTION COMMITTEE. This committee comprises of PET, wardens, coordinators, mess manager, counselor, house parents and some teachers. Check points are Anecdote report, Reconstruction of check points, Resolutions. Every weekend this action committee meeting should be held. Resolutions should be recorded in the minutes of the meeting and it should be undersigned by the members. This is a very confidential report may help on all occasions. Everyday head of the school consolidate all check points received from check posts and tally it before leaving for rest.
